Good Standing Check

Portal steps, file numbers, and status labels, with a request form if you want the record pulled.

Good Standing Check

Certificate of good standing

Quick answer. A certificate of good standing, sometimes called a certificate of existence or status, is a dated document the filing office issues for a fee. The word “active” on a free search is not that certificate. Banks and other states usually want the certificate itself.

Steps

  1. Read what was requested

    Certificate, letter of good standing, and “print the status page” are not the same deliverable. Match the request before you order.

  2. Confirm the entity is eligible

    If reports are missing, the office may refuse the certificate until they are filed. The search page usually shows that problem.

  3. Order from the filing office

    Use the certificate product on that state’s site, paid to that office. A private PDF titled “good standing” is not the certificate.

  4. Check the date and the name

    Certificates are point-in-time. The legal name on the certificate must match the name on the form you are filing, including commas and entity endings.

  5. Ask about tax clearance separately

    If the receiving party wants franchise-tax or revenue clearance, identify that agency. It may not be the corporations office.

A certificate is a product the office sells

Good standing means the office is willing to say, as of the certificate’s date, that the entity exists and has filed what that office requires. It is not a credit opinion and not a tax clearance unless the certificate’s own sentence says so. Some states fold franchise-tax standing into the certificate. Some issue a separate tax clearance from the revenue department. Read the letterhead.

The free search can show a status that looks like good standing and still be the wrong document. If a form asks for a certificate of good standing, order the certificate. If it asks you to confirm status, the detail page may be enough. Those are different instructions.

A company that is not in good standing may need reinstatement: catch-up reports, fees, and sometimes a tax clearance, then a new certificate. Reinstatement is a filing. A screenshot of an old certificate does not reinstate anything. Franchise-tax status, in states that impose it, can block the certificate even when the corporations office shows the charter as filed.

Common mistakes

  • Printing the free search and calling it a certificate of good standing.
  • Ordering the certificate in a former name after a name-change amendment.
  • Assuming every state uses the phrase “good standing.” Some say existence or status.
  • Ignoring a franchise-tax hold because the corporate status said active.

Questions

What is a letter of good standing?

In many offices it is the same certificate under another name. Read the state’s product list so you order the document the form named.

How long is a certificate good?

Only as of its date. The party who asked for it sets how recent it must be, often 30 or 90 days. The state does not expire the PDF on a timer you can see.

Can a dissolved company get a certificate?

Usually it must be reinstated first. The office’s reinstatement instructions control, including back fees.

Sources reviewed

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